OPERATIONS AND FACILITIES MANAGER: SHORT TERM CONTRACT

We’re looking for a proactive operations and facilities guru who can manage ANAM’s rehearsals, public performances and venues during a staff absence.

 Primary purpose of the role

This role takes temporary responsibility for the operational delivery and production requirements of ANAM’s training program and public concerts/events; managing facilities across ANAM sites; WHS compliance; and maintenance of instruments and equipment.

About ANAM

The Australian National Academy of Music is an international, dynamic and outward-facing cultural institution, training and performance company, with a demonstrated commitment to engaging with its communities. The focus is on outstanding pedagogy, which is reflected in one of the country’s most active and innovative performance programs that trains elite classical musicians to be the cultural leaders of the future.

A member of the Australian Government-funded Arts8 group of performing arts training organisations. The Arts8 are committed to providing the high level and intense studio-based training necessary to ensuring that the national performing arts sector has a pipeline of creative talent that will enable it to continue telling Australian stories for generations. 

How to apply

Please email ANAM’s Director of People and Culture. Application instructions are at the end of this advertisement.

Details of engagement

Salary classification: Level D (from ANAM’s Workplace Agreement 2016) 

Salary:                         pro rata $94,017 (plus super) 

Time fraction:             full time (1.0EFT)

Employment type:     Short (fixed) term contract

Reports to:                 Director, Training Program and Operations

Direct reports:           Audio Engineer & Operations Coordinator

                                    Casual operations staff

Supervises:                 Contractors for production crew/drivers, security, cleaners, instrument specialists/tuners, and trades as required to maintain ANAM facilities

Start date:                 from Mon 27 July, 2026

End date:                    Sun 29 November, 2026

BROAD AREAS OF RESPONSIBILITY

This position description outlines the primary responsibilities of the role and is not intended to be exhaustive. The Operations and Facilities Manager may be asked to undertake other duties from time to time, and ANAM may update the position description to reflect operational needs.

 INDIVIDUAL RESPONSIBILITIES

Production and technical operations

• Planning and delivery of ANAM’s production, technical and logistical operations, including rehearsals, performances and events on-site and at external venues.
• Production manage all operational requirements including stage management, venue set-up, lighting, audio-visual, freight, instrument hire and tuning.
• Work together with front of house team to deliver public events safely and professionally.
• Engage and coordinate casual operations, production and logistics staff for ongoing program and project delivery and oversee the maintenance and preventative servicing of technical equipment / instruments.

 Venue coordination

• Act as the day-to-day operational contact for ANAM’s rented premises, maintaining strong lessor relationships and working collaboratively with co-tenants, to manage event overlaps and minimise noise impacts.
• Provide production and scheduling information to external venues and maintain effective working relationships with key performance partners.

Facilities

• Act as ANAM’s WHS Officer, chairing the WHS Committee, leading compliance systems, delivering staff inductions, and preparing the Annual Essential Safety Measures Report.
• Coordinate maintenance, cleaning and preventative servicing across all ANAM facilities and equipment, including instruments, security systems, rented premises, lodging and managing landlord maintenance requests as required.
• Ensure all ANAM facilities are safe, functional and well presented, managing security systems and responding to security-related issues as they arise.

 Reports

• Supervise the Audio Engineer & Operations Coordinator.
• Recruit, induct and manage casual stage management, operations and production staff.
• Oversee contracted production crew and drivers.
• Manage security and cleaning contractors.
• Oversee preventative maintenance contractors.
• Coordinate trades engaged to maintain ANAM facilities.

Administrative

• Manage the operations and facilities budgets, including capital expenditure, procurement, asset management, stocktakes and invoice processing, and oversee service contracts for cleaning, security, HVAC, fire services and door maintenance.
• Manage the instrument register, loans/hires, piano tunings and moves.
• Prepare stage plans for chamber and orchestral concerts, coordinating requirements with Faculty, conductors and guest artists.
• Prepare casual staff rosters, oversee internal venue bookings for students and staff, and maintain the online room booking system for production and operational activities.
• Prepare concert briefing/run sheets, and post-performance reports.

SELECTION REQUIREMENTS 

Mandatory 

• Demonstrated experience in a music performance environment, ideally classical. 
• Experience in arts administration and concert presentation.
• Exceptional organisational and time management skills.
• A proactive approach and a positive outlook; a demonstrated accuracy of output and excellent attention to detail, with ability to manage multiple timelines.
• High level of skill in communicating effectively with a range of artistic personalities.
• Excellent written and spoken English.
• The ability to collaborate, work in a team and establish strong working relationships with multiple external and internal stakeholders.
• Proficient skills in Microsoft Office suite.

Desirable 

• Experience working with young people;
• Experience working with ArtsVision or similar scheduling software an advantage; 

 Other requirements

• Availability to work outside regular ‘office’ hours, including evenings and weekends. 
• Ability to travel locally as required.
• First Aid certification.
• Full driver’s licence. 

 All ANAM employees are required to obtain

• Current Working with Children Check.
• Nationally Coordinated Criminal History Check.
• Proof of an entitlement to work in Australia.

OTHER INFORMATION

ANAM’s Commitment to the Safety of Children and Young People

ANAM has a commitment to uphold and respect the safety of all children and young people. This position will require a Victorian Working with Children Check and a National Crime Check.

 Equity and Diversity

ANAM promotes a workplace that actively seeks to include, welcome and value unique contributions of all people. ANAM encourages people with a disability, indigenous Australians, young people and people from culturally diverse backgrounds to apply for this job.

ANAM’s admissions and employment placements always reflect selection criteria, irrespective of gender. ANAM is committed to equal opportunity in education, employment and welfare for staff and musicians.

 ANAM’s Acknowledgement of Country

ANAM respectfully acknowledges the traditional custodians of the lands spread across Australia on which we work and live. We uphold and honour their continued relationship to these sites, we pay respect to their Elders past, present and emerging and extend that respect to all Aboriginal and Torres Strait Islander peoples.

APPLICATIONS

Enquiries and further information

• Charlotte Cassidy – Director of People and Culture, [email protected] 
• Applications submitted automatically via third party sites will not be accepted.
• Further information about ANAM available at anam.com.au

How to apply

• Applications should be in one PDF document, which includes a CV and a one-page cover letter that addresses key selection criteria and your suitability for the role. Please list three referees. Referees will not be contacted without prior notice.
• Applications should be emailed to Charlotte Cassidy [email protected] 
• Applications close 11.59pm on Sunday 21 June, 2026.