Executive Assistant

Bell Shakespeare has an exciting opportunity for an Executive Assistant, perfect for a professional with an interest in the performing arts

We have an exciting opportunity for an Executive Assistant to support the Executive Director and Artistic Director of Bell Shakespeare, Australia’s national theatre company specialising in the works of Shakespeare.

This position requires a proactive and motivated individual who will be responsible for the smooth running of the office of the Executives, including but not limited to diary management, internal and external communication, and the administration of travel and expenses.

This position also supports the broader company with travel arrangements, supports Bell Shakespeare Board administration as required, and ensures the smooth running of team meetings.

Who you are:

This role will suit someone who has strong written and verbal communication skills, is proactive and proficient in planning and organisation, and has a proven record of punctuality, reliability and efficiency.

The person in this role represents the office of the ED and AD, and it is essential that this person builds strong, constructive working relationships across the company, including with the Board, and upholds Bell Shakespeare’s core values in all their interactions.

As part of the Bell Shakespeare team, you will:

• Receive complimentary tickets to all Bell Shakespeare productions
• Receive ongoing professional development
• Be based in a spectacular location at Pier 2/3 in the Walsh Bay Arts Precinct
• Have the opportunity to work with major performing arts venues, including Sydney Opera House, Arts Centre Melbourne and Canberra Theatre Centre

To be considered as a successful applicant:

Candidates for this role do NOT require:

• Experience in the arts industry
• A tertiary qualification
• An Australian driver’s license
• Australian citizenship or permanent residency

Candidates for this role DO require:

Essential Criteria

• Previous experience working with senior executives
• Excellent written and oral communication skills
• Keen attention to detail
• Excellent time-management and planning skills
• Ability to think strategically and creatively, and carry out responsibilities independently
• Advanced diary and travel-management skills
• Advanced skills in Word and Outlook, and Intermediate skills in Excel and SharePoint
• Experience with Teams and Zoom
• High-level problem-solving skills, demonstrating initiative and drive
• Excellent communication and interpersonal skills
• Ability to work as part of a team
• Ability to think ahead and anticipate requirements
• An adaptable and calm approach
• Ability to work autonomously
• Discreet and diplomatic
• A valid visa with permission to work in Australia for a minimum of 2 years

Desirable Criteria

• Experience working in the Arts
• Knowledge of Tessitura database

Application:

If you are interested in this role, please email your application for the attention of James Evans, Executive Director to [email protected], by 19 July.

Download the position description here.

Applications must include:

• Your CV
• A cover letter (maximum two pages) demonstrating how your experience matches the criteria required for this position.
• The contact details of two referees who you feel will be able to attest to your suitability for the role. Please note: Referees will be contacted after prior consultation with the candidate.

The Bell Shakespeare Company Ltd is an equal opportunity employer. We believe that Shakespeare is for all. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, mature age workers, people from diverse cultural and linguistic backgrounds and LGBTQIA+ people.

Applications will not be accepted after the closing date of 19 July.