Production & Event Manager

ARTRAGE is looking for a Production and Event Manager to plan and execute the FRINGE WORLD Festival, Rooftop Movies and all other ARTRAGE programs.

WHO ARE WE

Art changes lives. It’s a powerful force. Art is for all.

ARTRAGE Inc. is a not-for-profit charity and one of the oldest arts organisations in Western Australia. We are proud to say we have been delivering the magic of art in many forms for over 40 years including the much-loved Rooftop Movies (est. 2012), Girls School Cinema (est. 2018) and FRINGE WORLD Festival (est. 2011). ARTRAGE connects artists and audiences, working hard to make this shared experience as authentic and meaningful as possible for everyone.

WHAT WE STRIVE FOR

OUR PURPOSE: to bring artists and audiences together to share in extraordinary experiences.

OUR VISION: the arts are embraced as an integral cultural driver

OUR MISSION: to create spaces where creativity thrives and where artists and audiences connect.

ROLE OVERVIEW

The primary purpose of the Production and Event Manager is to plan and execute the FRINGE WORLD Festival, Rooftop Movies and all other ARTRAGE programs or activations. The Production and Event Manager will bring experience, expertise, organisational skills, innovation and forward thinking to the ARTRAGE Production Department.

This role is responsible for the logistical and physical delivery of all annual events and must foster a collaborative and supportive environment for all staff. This requires research, budgeting, scheduling, and resourcing as well as maintaining and creating relationships with contractors and stakeholders.

Under the direction of the Head of Production and Operations, the Production and Event Manager is responsible for ensuring the highest quality delivery of all operational elements of ARTRAGE activations.

ROLE DUTIES

ORGANISATION AND PLANNING

• Work closely with the Production, Operations, Technical and Project Departments to schedule and ensure synchronization of all hires, purchases, contractors and infrastructure deliveries and collections across all ARTRAGE activities.
• Create and update site plans for all activations.
• Contribute to the creation of venue management plans and venue layouts with the Technical Department.
• Alongside the Facilities Coordinator, monitor and coordinate the build, purchases, and maintenance of all ARTRAGE infrastructure and activations.
• Ensure accurate inventories across all ARTRAGE Programs and Departments.
• Manage the creation and delivery of staff briefing documents, operational checklists, and reportage systems alongside other Department Managers and Production Coordinators.
• Manage staff training, recruitment, rosters, and inductions for the Production Department alongside Production Coordinators.
• Assist onsite staff when required, ensuring that incident reports, maintenance logs, site reports and schedule updates are completed and actioned during all event operations.
• Assist in ensuring all production, operations and compliance procedures are adhered to by all staff and contractors.
• Prepare comprehensive reports and contribute to debriefs post event or activation.
• Develop and maintain allocated design, build, and research documentation files.
• Manage the timeline and task delegation of all Production department duties.
• Create and uphold departmental procedures and training materials to ensure the sharing of institutional knowledge among team members.

OHS AND COMPLIANCE

Oversee the planning, development, and delivery of:

• All necessary approvals as required by government agencies and stakeholders ensuring compliance with current legislation including, but not limited to, Liquor Licensing, Event Approvals, Development and Planning Approvals, Building Compliance and Approvals, Food Hygiene and Public Health Compliance.
• Manage positive relations and ongoing communications with relevant stakeholder groups including, but not limited to, City of Perth, Department of Racing, Gaming and Liquor and/or Liquor Enforcement Unit, WA Police, Department of Fire and Emergency Services, and governing bodies.
• Manage and update Risk Management Plans and Emergency Procedures across all projects and provide training to staff alongside other Managers.
• Contribute to the review, development and ongoing improvement of health and safety requirements for ARTRAGE staff and contractors, including inductions and onboarding.
• Ensure working practices adhere to ARTRAGE Health & Safety Policies and Procedures and with broader Health & Safety regulations. Operational delivery must be always safe and in line with the applicable legislative and licensing requirements.

FINANCIAL MANAGEMENT

• Oversee the creation, management, and controls of the Production team’s departmental budgets, payment schedules and cashflow projections.
• Negotiate contracts, review service agreements, and manage vendor performance to achieve cost-effective and high-quality outcomes.
• Keep the Head of Production and Operations informed of any changes to budget, providing costings and seeking, where appropriate, authority for expenditure.
• Work alongside all Managers to guarantee efficient and cost-effective resource management.
• Process invoices in a timely manner and produce an accurate financial report at the close of each project.

LEADERSHIP AND MANAGEMENT

• Ensure a sound understanding of the Live Performance Award to lead on sourcing, vetting, recruiting, contracting, and training staff.
• Manage the performance of direct reports. Resolve performance issues, provide mentorship to facilitate development, and identify the skills and capacity requirements.
• Foster the development of positive and communicative working relationships across all delivery areas working on ARTRAGE events.

OTHER DUTIES

• Undertake any other duties assigned by the ARTRAGE Executive Team, which might reasonably be deemed to be within the scope of the role and having regard for the skills and qualifications relating to the role.

ROLE REQUIREMENTS

SKILLS & EXPERIENCE REQUIRED / SELECTION CRITERIA

• Strong interpersonal, verbal, and written communication skills.
• Ability to liaise, interact and communicate effectively and professionally with suppliers and stakeholders.
• Ability to work efficiently and calmly under pressure.
• Knowledge of festival-related infrastructure, equipment, and procedures.
• Material knowledge and experience, and ability in material calculations and construction techniques.
• Knowledge of compliance and legislative requirements.
• Excellent organisational and time management skills with demonstrated ability to prioritise tasks and meet tight deadlines.
• Excellent administrative skills and the ability to implement and maintain efficient records, budgets and management systems.
• Creative, resourceful, and positive attitude towards problem solving and experience with implementing improved processes.
• Knowledge of sustainable practices and resource utilisation.
• Experience in AutoCAD, Vectorworks, and other programs.

REQUIRED QUALIFICATIONS

• WA Driver’s License (C Class minimum)
• White Card (High Risk Work License)
• Forklift Ticket (High Risk Work License)
• Working at Height (High Risk Work License)
• Senior First Aid

ACCESS AND INCLUSION

At ARTRAGE, we support and celebrate diversity. Our site, events and offices are designed with accessibility requirements in mind. ARTRAGE is proud to be an equal opportunity employer and reviews all job applications free of any bias and provides an inclusive work environment regardless of a person’s sex, gender and/or history, sexual orientation, age, race, religious or political beliefs, marital, pregnancy or family status.

Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.

THE BENEFITS

Our careers offer:

• Contributing to the vibrancy of Perth, ARTRAGE and the Arts
• ARTRAGE Social events and Team wide Celebrations
• Pass Holder benefits to Fringe World Festival Performances and Rooftop Movies
• Opportunities for training, development, and advancement.
• Access to our Employee Assistance Program and Wellbeing Programs (EAP).
• Flexible Work Culture including; Work From Home, Flexible start and finish hours between 8am – 6pm*
• Discounts with a major health insurance provider

*Subject to policy

HOW TO APPLY

If this is something that appeals to you, we would love to hear from you!

In your application, please provide:

• A cover letter (maximum 2 pages) that addresses the Skills and Experience and Selection Criteria required for the role.
• Confirmation that you have read and can accept the contract start date as listed.
• A current resume with contact details of two professional referees.

Application closing date: 25 May 2025.

To apply for the position, email your application to Katie Dixon, Head of Production and Operations, katie.dixon@artrage.com.au with PRODUCTION MANAGER in the Subject heading before the application closing date.

Interviews and the selection process will commence immediately, so early applications are recommended. ARTRAGE reserves the right to close the role early if the preferred candidate is found. Applications received after the closing date will not be accepted.