Communications and Engagement Adviser

Victorian Curriculum and Assessment Authority seeks experienced event coordinator to help shape and deliver the VCE Season of Excellence festival.

The Communication and Engagement Advisor (Festival and Events) contributes to the project management, communications, forward planning, coordination, delivery, evaluation and administration of the Season of Excellence program, awards and other student events produced by the VCAA.

The Season comprises Top Talks at State Library Victoria, two exhibitions (Top Arts at the NGV and Top Designs at Melbourne Museum), Top Class performances and concerts at the Melbourne Recital Centre and other regional venues, Top Screen short film screenings at ACMI, and a literary publication for Top Scribe.

Other events delivered within this remit include the Plain English Speaking Awards, and the VCE Leadership Awards.

To be successful in this role:

• Effectively plan, coordinate and deliver programs and events, including venue liaison, event operations and technical production requirements, development of runsheets, production schedules and other event documentation, stakeholder communications including event briefings and event logistics
• Demonstrate an ability to work across multiple events and projects simultaneously, with exceptional time management and organisation skills
• Advise and support media and communications schedules and strategies, working with internal and external stakeholders
• Develop content for communication channels and strategies, including articles for publication and various event collateral such as programs, posters and signage.
• Plan, monitor and implement updates to VCAA website
• Coordinate, centralise, manage and update databases, distribution lists, and event registrations
• Coordinate and request data to support application and selection processes
• Manage administrative and reporting requirements, including coordinating schedules for selection panels, program deliverables and timelines, financial administration, and communications and correspondence to ensure effective delivery and documentation of programs
• Develop and maintain professional relationships with internal and external program stakeholders and partners and collaborate with internal teams to support the VCAA and the Festival and Events program objectives and deliverables
• Coordinate and facilitate activities for participating students
• Contribute to the production and facilitation of other events within the Festival and Events remit as required
• Participate in program reviews and debriefs and contribute to a culture of continuous improvement
• Contribute to a workplace that is diverse, innovative, responsive, inclusive, safe and which reflects the VPS values.

Other duties include:

• Coordinate financial management tasks for the Events projects, including ensuring that payments for panel members, adjudicators and other contractors are processed in a timely manner
• Assist with routine financial reporting, such as accruals, reviews and reporting
• Assist with procurement activities including sourcing quotes, creating new suppliers and raising Purchase Requisitions
• Support recruitment processes and briefing activities
• Preparation of Briefings and proposals to support business continuity
• Contribute to the activities of the wider Communications Unit.

Experience and qualifications

Essential:

• Minimum 5 years experience in event management, arts administration and project management.
• Demonstrated technical event production experience

Desirable

• Understanding of VCE curriculum / study design in Media and Design studies

Experience in:

• Working with media / exhibitions
• Working with / in cultural institutions
• Development and delivery of public programs in gallery and/or museum settings.