Registration Coordinator

Join HOTA as Full-Time Registration Coordinator, preserving art, digitising records and coordinating loans, transport and world-class exhibitions.

Our Company 

In 2023, HOTA joined Experience Gold Coast, which combines HOTA, Study Gold Coast, Destination Gold Coast, Placemakers* and Major Events Gold Coast in an exciting new chapter.

Experience Gold Coast assumes a significant responsibility in growing the visitor economy of the city, with a clear objective of positioning the Gold Coast as the lifestyle capital of Australia. As a newly formed entity, Experience Gold Coast is focused on supercharging tourism, events, arts & culture, and education outcomes for the City of Gold Coast.  

Do you have a passion for art and an eye for detail? Are you ready to join a dynamic gallery team, ensuring the care and documentation of a significant art collection and the delivery of world-class exhibitions?

Step into the spotlight as full-time Registration Coordinator at HOTA Gallery, where your work will help shape the way the HOTA Gallery Collection is preserved, displayed, and shared with the world!

Why You’ll Love This Role

As our Registration Coordinator, you’ll play a vital role in bringing art to life. From overseeing the digitisation of the HOTA Gallery Collection to coordinating the safe transport and installation of priceless works, every day will present new experiences in collections and exhibitions.

Here’s a glimpse of the exciting responsibilities you’ll take on:

🎨 Art Collection Care

• Oversee the day-to-day care, storage, and display of the HOTA Gallery Collection and incoming loans.
• Conduct regular stocktakes, inventories, and condition checks to maintain our records and artworks preservation.

💻 Digitisation & Records Management

• Drive the digitisation of the collection, expanding our online presence.
• Maintain accurate records in our computerised CMS, ensuring compliance with policies and procedures.

📊 Behind-the-Scenes Magic

• Help prepare budgets, reports, and statistics for Collection and Exhibition activities.
• Coordinate logistics, including loans, acquisitions, packing, crating, and national/international transport schedules.

🤝 Collaboration & Coordination

• Work closely with the Gallery Collections team and wider Gallery team, transport companies, lenders and borrowers.
• Assist with artwork handling, installation, and adherence to international museum and gallery standards.

Essential Requirements

• Qualifications and experience in a relevant field such as museum studies, arts administration, visual arts, or a related discipline, or equivalent practical experience.
• Experience working with Collection Management Systems (such as Vernon) is essential.
• Ability to proactively identify processes, tasks, and resources and propose workable schedules and solutions to deliver projects on time and within budget.
• Demonstrated ability to work independently and collaboratively within a team.
• High-level verbal, written, and interpersonal communication skills.

Join us in creating unforgettable experiences at HOTA!

Here’s what makes working with us special:

• Be Part of the Action: Work at the heart of the Gold Coast’s thriving arts and culture scene, where creativity and community come together.
• Exclusive Discounts: Enjoy discounts at all Food and Beverage outlets across the HOTA precinct, plus discounted tickets to cinema screenings, events, and activities.
• Empowerment Time: Take four paid days per year dedicated to personal growth and wellbeing.
• Paid Parental Leave: We support our team members with paid leave during this important life stage.
• Wellbeing Support: Access Sonder, our comprehensive team member care and wellbeing service.
• Professional Development: Unlock learning opportunities through our Learning Lab, offering up to 1,000 courses to help you grow and thrive.

How to apply:

Applications close 22 November 2026

If you’re passionate about making a difference and want to be part of an organisation that prioritises people, we’d love to hear from you!

To apply for this position, please submit a brief cover letter along with your resume.

HOTA, Home of the Arts, values diversity and inclusion. We are dedicated to providing equitable employment opportunities and welcome applications from individuals of all cultures, genders, ages, Australia’s First Nations Peoples, LGBTIQ+ communities, and people with disabilities.