Office & Communications Coordinator

Contemporary Asian Australian Performance is looking for a details-oriented Office Communications Coordinator to join our small and dynamic team.

• Work Type: 12-month fixed contract (0.6FTE) with option to extend
• Location: CAAP is based at Carriageworks, 245 Wilson Street, Eveleigh NSW 2015
• Reports to: Executive Producer

Contemporary Asian Australian Performance (CAAP) is the only professional arts company dedicated to making exceptional contemporary Asian Australian work for all audiences. We engender greater cultural diversity in Australian performing arts by producing cross art form theatrical works of the highest quality, in partnership with major festivals and flagship companies. CAAP leads in developing, nurturing and championing Asian Australian artists to take their place on main stages nationally and internationally. CAAP is a resident company at Carriageworks in Sydney.

Our mission is to provide a voice for the contemporary Asian Australian experience through live performing arts. Our vision is to inspire artists and audiences to demand, embrace and realise the full potential of a richly diverse and inclusive multicultural Australia.

SUMMARY OF POSITION  

This position plays a key role in our small and dynamic team working alongside CAAP’s Artistic Director, Executive Producer, and Associate Artist to deliver a program of national and international activities, from our office in Sydney.

The Office & Communications Coordinator has responsibility for digital communications, creating marketing collateral, developing engagement with our community, ensuring the smooth-running of our office and administrative systems and supporting project delivery.

To be successful in the role, you will have at least two years’ experience working in the arts sector, be adept at managing your workflow and balancing competing deadlines, have high-level communications skills, and a passion for the performing arts.

TASKS AND RESPONSIBILITIES

• Manage day-to-day correspondence and operations of the CAAP office, including filing, printing, equipment, stationery, software procurement and updating, phone, email, internet, etc.
• Liaise with external stakeholders and contractors, e.g. venue management, IT contractors, contract photographers, etc.
• Maintain and improve administrative and record-keeping systems to ensure an efficient and smooth-running workplace.
• Design marketing plans and materials (printed and digital collateral, reports, video trailers, etc.) to support company visibility, project delivery and touring, fundraising, grant applications and reporting.
• Manage and create content for the company’s website, social media channels and EDMs; manage cross promotion; and track reach and engagement.
• Develop CAAP’s Artist Directory and support users.
• Assist project delivery of CAAP’s artistic activities, e.g. creating timelines, schedules, running meetings, liaising with artists and contractors, contracting, supporting rehearsals and creative developments.
• Assist grant writing and acquittal, preparation for board meetings, and other duties as reasonably requested by the Executive Producer and/or Artistic Director.
• Exercise excellent attention to detail, flexibility, prioritisation, and time management skills to manage workflow and meet deadlines.
• Develop and maintain good relationships with artists, partner companies, donors, media, arts sector peers, and CAAP’s Board of Directors.

KEY SELECTION CRITERIA

Essential Skills

Desired Skills

REMUNERATION

$70,000 per annum (pro-rated 0.6 FTE) commensurate with experience, plus superannuation.

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APPLICATION PROCESS

Please email a comprehensive CV and cover letter addressing the key selection criteria to [email protected] by Tuesday 28 July 2026, 5pm AEST.

Shortlisted candidates will need to be available to attend an interview on either 10 or 11 August.

Have questions or access needs to complete the application? Please contact Justine at the email address above.

Updated 30 June 2026