Operations and Programs Coordinator

Arts-Matter seeks an Operations & Programs Coordinator to manage administrative tasks, event production, & community management (4 days/week)

Arts-Matter is a Sydney-based arts and cultural programming platform and creative projects studio. Through curated events, partnerships, and curatorial projects, we connect artists, cultural leaders, businesses, and audiences to support and celebrate contemporary culture.

We are seeking a highly organised Operations & Programs Coordinator to join our small and dynamic team. This role sits at the heart of our organisation, supporting the day-to-day operations of Arts-Matter while helping nurture our growing community of members and collaborators.

It is an ideal opportunity for a recent graduate or early-career professional with excellent administrative and communication skills who is keen to immerse themselves in Sydney’s cultural landscape.

Key Responsibilities

Operations & Administration

• Support the day-to-day operations of Arts-Matter
• Maintain internal systems and spreadsheets, including member profiles and project tracking
• Monitor membership applications and support member engagement
• Assist with grant applications and administrative projects
• Coordinate member communications and small community initiatives

Finance & Payments

• Basic bookkeeping using Xero
• Issue invoices and manage payment tracking
• Process payments through Stripe

Community & Communications

• Schedule newsletters and communications through Flodesk
• Assist with corporate EDMs to members, clients, partners, and media
• Manage social media scheduling and community engagement on Instagram
• Design simple social media tiles in Canva
• Help welcome new guests and grow our community

Events & Programming

• Assist with pre-production and coordination for Arts-Matter events
• Manage event guestlists and attendance
• Support event communications and reminders

About You

• Excellent organisational and administrative skills
• Strong written and verbal communication
• A self-starter who is detail-oriented and reliable
• Comfortable working across spreadsheets and digital platforms
• Familiarity with Canva, Stripe, Instagram, Flodesk, and Xero (or a fast learner)
• A genuine interest in arts, culture and creative communities

Role Details

• Location: Sydney
• Schedule: 4 days per week (Mon-Thurs)
• Salary: $45,000 per year + superannuation
• Opportunity to work closely with artists, cultural organisations and creative partners across Sydney.

Why Join Arts-Matter

This role offers a unique opportunity to gain hands-on experience across cultural programming, events, community building and creative projects, while building strong connections within Sydney’s arts ecosystem.

How to Apply

Please send a CV and a short cover letter outlining your interest in the role.