Gallery Digital Marketing & Design Coordinator

A Secondary Eye is looking for a Gallery Marketing & Design Coordinator to work out of our Queen Street gallery.

A Secondary Eye is a secondary market art gallery in Sydney that organises exhibitions alongside our core business of conducting private sales. Specialised in First Nations artists, as well as Australian and international contemporary art.

A Secondary Eye is looking for a Gallery Marketing & Design Coordinator to work out of our Queen Street gallery. The ideal candidate will have 2-5 years of related industry experience and impeccable communications skills. We are looking for someone who is self-motivated, dynamic and charismatic with the ability to work in a fast-paced environment within a small team. This role will play a crucial part in promoting the gallery, fostering relationships with our clients and driving engagement with existing and new audiences. Professionalism and exemplary communication skills are essential.

POSITION

The Gallery Marketing & Design Coordinator is a key role and is responsible for the marketing strategy, design and operational activities. This role involves managing schedules for exhibitions, designing catalogues, database management and creating our digital, social and print marketing campaigns. This role requires a highly organised, detail-orientated and creative individual with excellent communication and interpersonal skills. The successful candidate will be passionate about art and committed to contributing to the business’ success.

KEY SELECTION CRITERIA

• Tertiary education in Arts, Arts Administration, Art History, or a related field with at least 2 years of experience in the visual arts industry
• Strong graphic design skills, including proficiency in Adobe Creative Suite – Photoshop, Bridge, InDesign and Illustrator.
• Experience with Art Gallery and/or Artlogic Database desired.
• Experience in digital marketing and social media platforms.
• Photography and Image editing skills.
• Excellent organisational and time/ project management and planning skills.
• Outstanding written and verbal communication skills.
• Methodical file management.
• Experience in a retail environment and excellent customer service skills.
• Knowledge of the art world and contemporary art trends.
• Great team player and the ability to work autonomously.
• Agility to work in a fast-paced environment in a small team.
• Quick learner.

KEY DUTIES AND RESPONSIBILITIES

Exhibition Coordination

• Assist and coordinate exhibitions (up to 4 per year) 
• Create and manage exhibition calendars, timelines, photography and schedules.
• Facilitating exhibition consignment notes with vendors and coordinate transportation of artworks.
• Communicate and keep track of deadlines.

Design/ Marketing

• Coordinate all marketing campaigns from brief to delivery. Conceptualising, ideating and executing integrated social and email campaigns.
• Develop and execute comprehensive marketing strategies, working with the gallery team to increase gallery visibility and attract new visitors and audiences.
• Create visually appealing designs for exhibition catalogues, advertising, invitations and gallery branding.
• Create different content for various channels including social media, website, press etc etc
• Execute marketing copywriting and general communications to deliver the right messages at the right times to customers in a simple and engaging way, ensuring content is aligned with our Galleries visual identity and, aligned with upcoming events and campaigns.
• Manage the production of printed catalogues and other hard-copy marketing material
• Produce and design gallery newsletters and e-blasts.
• Manage collector preview exhibition campaign emails.

Database Management (ArtGalleria)

• Import client data and exhibition artworks using consignment notes and mailing lists.
• Maintain client interest lists.
• Creating exhibition and client private views.

Photography

• Photograph artwork to a professional standard. (Desired)
• Exhibition installation documentation photographs.
• Edit, grade and revise images. (Adobe Design Suite)
• File management.

Website Management

• Maintain and update the gallery website (News, Content, CV, Bios) and launch exhibitions.
• Regularly update the ‘stockroom’ on the website to reflect current available artworks.

Writing

• Exemplary written skills are desired for artist/ exhibition blurbs, press releases and gallery newsletters.
• Write additional content for social media and email campaigns.
• Assist in planning and coordination of artist essays with external writers.

Sales

• Engage with gallery visitors and share information regarding the artworks (shared)
• Sell artwork (support role)
• Design client proposals

Events

• Assist with coordination and management of logistics and gallery dinners and events.
• Assist the Gallery Director to manage guest lists, invites, and RSVPs, seating charts.
• Participate in gallery openings, art fairs and events as required.

Additional

• Assist in the curation of gallery common space and maintain the presentation of gallery space
• Assist the team with the presentation of artwork for clients including holding and lifting artworks.
• Attend selected museums, events and art fairs as a gallery representative and cultivate strong relationships with clients and relevant personnel.

Personal Attributes

• Genuine enthusiasm for the visual arts and desire to make them accessible to diverse audiences.
• Creative thinker with a strong commitment to developing effective marketing and sales strategies.
• Professionalism and discretion in dealing with confidential information. 

APPLICATIONS 

Location : A Secondary Eye, 101-103 Queen Street Woollahra

Part time position: 3-4 days, Tuesday – Saturday

Applications close at Midnight Tuesday 15th October 2025. 

We are ideally looking to commence employment Tuesday 4th November, 2025

To submit your application: Please email one PDF document to Jesse-Jack De Deyne via jessejack@asecondaryeye.com