Exhibitions Operations Officer

State Library Victoria is seeking your experience in logistics, resource coordination and H&S to support exhibitions installation and deinstallation.

State Library Victoria is Australia’s oldest public library, and one of the first free public libraries in the world.  At State Library Victoria, we believe that access to information and stories builds knowledge, strengthens community and inspires our future. Our recent redevelopment transformed our services and spaces, enhancing our role as a driver of Victoria’s education, innovation, tourism and creative industries. 

About the Opportunity

• Coordination role supporting the delivery of impactful exhibitions and public installations
• Part-time (0.8 FTE), Ongoing position
• VPS 3.1 $74,580 – $82,571 (pro-rata)

The Exhibitions Operations Officer supports the Exhibition Production Team with planning, administration and operational logistics for a range of exhibitions, projects and public installations. The role reports to the Manager, Exhibitions Production and works closely with the wider Exhibitions team, including the curatorial and collections teams as well as technical specialists. 

The Exhibitions Operations Officer is accountable for the following measurable outcomes:

• Liaising with internal and external stakeholders regarding end-to-end exhibitions matters.
• Contributing to small-scale gallery rectifications and implementing maintenance plans.
• Assisting Producers of large, complex exhibition projects, including documentation support.
• Maintaining and updating schedules, databases and files.
• Building successful working relationships with networks and collaborating across the Library.
• Responding to enquiries and providing accurate and up-to-date information.
• Complying with State Library Victoria’s policies, procedures, legislation and regulations

About You

The ideal candidate has had exposure to public art projects, multimedia or other visitor experiences in a cultural institution context. Your professional sector knowledge includes health and safety considerations for the installation and deinstallation of exhibitions and visitor experiences.  Your understanding of the associated documentation enables you to manage logistics and timelines, coordinate resources and seek efficient ways of operating when communicating with specialists in the sector.

In addition, you will bring:

• Tertiary qualifications in a relevant field (such as project management) or equivalent professional experience.
• Demonstrated experience supporting the development and delivery of different styles of exhibitions, multimedia projects, public art projects or other visitor experiences, preferably in an arts and collecting organisation or visitor attraction environment.
• Demonstrated technical skills and experience in supporting logistics for safe and effective display, design and layout, logistics, installation, and deinstallation of exhibitions or similar public projects.
• Demonstrated experience supporting project administration, including coordination of timelines, budgets, resources, procurement and supporting contracting within a procurement framework.
• A track record of compliance with OHS, and a record of continuous improvement, including learning and building on existing skills on the job.
• A track record of successfully building and maintaining strong relationships with internal and external stakeholders.

About the Library

State Library Victoria preserves and shares the stories of Victoria and the world, and is a major destination for stimulating cultural experiences, contemporary debates, and community-driven collecting. We encourage learning, exploration, imagination, and creativity, opening up possibilities for all Victorians.

State Library Victoria is a child-safe organisation. A valid Working with Children Check will be required before commencing.

State Library Victoria promotes a workplace that actively seeks to welcome and value the unique contributions of all people. We strongly encourage Aboriginal and Torres Strait Islander peoples, people with disability, people from cultural and linguistical diverse backgrounds, LGBTIQ+, D/deaf, disabled, neurodiverse people and people of all ages and abilities to apply.

How to apply

Please ensure that you submit your application via the Careers.Vic website at

The following documents should be attached to your application:

• Resume
• Cover letter (maximum 3 pages) summarising how you meet the key selection criteria in the Position Description which is available on the Careers.Vic site.

(For more information on format and content of your application, please see How to apply for a job)

Enquiries

To arrange a confidential discussion about the opportunity, please contact Elaine Mival, Manager, Exhibitions Production via emival@slv.vic.gov.au

For assistance with the application process please contact us at employment@slv.vic.gov.au.

Privacy Collection Notice

Information about how we collect and use your personal information, and how you can contact us, can be found here.

Reasonable Adjustments

We want all applicants to have an equal opportunity to demonstrate that they are the best person for the job. If you require an adjustment at any stage of the recruitment process, or the provision of a particular access service, please contact our People team on employment@slv.vic.gov.au

 Applications close on Sunday 13 July 2025 at 11.59pm Australian Eastern Standard Time.