Artistic Coordinator

The Artistic Coordinator provides support for visiting conductors, soloists, actors and other artists to the TSO.

Duties and Responsibilities

Preparation     

• Undertake preparations for visits by all artists, including the TSO Chief Conductor and Artistic Director, guest conductors and soloists, with tasks including:
  • Accommodation and travel bookings
  • Coordination of airport transfers
  • Preparation and issuing of itineraries
• Coordination of Executive in Attendance roster for concerts
• Open Rehearsal permissions
• Escorting Conductor / Soloist in rehearsals and concerts
• Booking of associate artists (including repetiteurs) as required
• Facilitate piano selection and practice times for keyboard artists
• Organising hospitality for soloists and conductors, including refreshments / riders in dressing rooms
• Update relevant contact databases for all in-house computer systems such as Tessitura and Arts Vision
• In consultation with the TSO Audience & Experience (Marketing) department, schedule artist interviews and media opportunities 

Artist Liaison     

• Provide continuing liaison and on-the-ground support to visiting artists, including their transport and personal needs while engaged by the TSO. This includes ushering to and from the stage for all rehearsals and performances
• In consultation with the Artistic Operations Manager, liaise with Symphony Services, ABC, artists and managers, and TSO staff to ensure all parties are kept updated about matters relating to artists

Contracts 

• Issue contracts for Australian based artists as required
• Provide contract template information to Symphony Services for international artists as required

Administrative and Project Support

• Provide administrative support to the Director of Artistic Identity
• Undertake artistic planning research as directed
• Attend Production meetings
• Source props, costumes and items for TSO performances as required
• Act as a proactive support role within the overall department, identifying opportunities to provide support as time and skills allow

 Selection Criteria – Essential 

• Previous experience coordinating and /or liaising with professional artists, or equivalent transferable experience. Proven ability to exercise high levels of sensitivity, confidentiality, and discretion when undertaking all duties is essential.
• Tertiary music qualifications or demonstrated knowledge of orchestral music, together with a passion for orchestral music and the arts. Arts administration qualifications or experience is desirable.
• Advanced computer literacy, including strong knowledge of database software (or willingness and ability to learn).  Demonstrated ability in the Microsoft Office suite of packages, specifically Word, Excel, Powerpoint, and Outlook.
• Strong organisational skills, including attention to detail, and the ability to effectively prioritise multiple tasks and meet deadlines.
• High level written and interpersonal communication skills, including the ability to communicate effectively in a friendly, helpful manner with a variety of personalities in a creative and often high-pressure environment.
• Proven ability to work independently and without supervision, including the ability to be proactive and a self-starter and to work under pressure to achieve deadlines.
• Proven team player with the ability to work flexibly within a small team environment.
• Ability to proactively approach duties and challenges with common sense and good humour is essential.
• Current drivers licence

Selection Criteria – Desirable Skills and Knowledge

• Ability to read scores, and developed musical listening skills
• Previous experience using Orchestral Management software
• Previous experience applying basic project management skills 

How to apply

If you’d like to apply for this opportunity, please prepare and send through:

• A current CV, including two people we can talk to as referees (we won’t contact them without your permission)
• A letter or document (no more than two pages) that tells us a bit about you, why you’rekeen to join the team, and what skills you bring and contribution you could make

If you’d like to submit your application in another format that feels more natural to you, or better meets your accessibility needs, please reach out to chat. 

Applications can be sent to [email protected] – please ensure they are in PDF format, in one combined PDF (so letter and CV as one document, not two), and that the document has your first and last name in the file name. 

Closing date, interviews, and start date

Closing date for applications is Friday 17 April at 4pm – TSO may review applications as they are submitted and begin the shortlisting process before this date.

Interviews will be held in late April (current anticipated date for interviews is 27 April 2026)  at TSO’s Hobart office or online if needed. 

The ideal start date for this role is as soon as possible! 

If you wish to understand more about the opportunity before applying, please initially contact Helentherese Good (Artistic Operations Manager) via [email protected] – if you have queries about the recruitment process, please also contact [email protected]

The TSO celebrates workforce diversity and welcomes applications from all members of the community. We are committed to equal employment opportunity regardless of race, colour, religion, age, sexual orientation, marital status, disability, neurodivergence, or gender identity.

If you have any accessibility requirements relating to applying for this role and attending an interview, please do not hesitate to contact Alison Nadebaum, Director People & Culture, via [email protected] so that we can accommodate these needs.