Blak & Bright
Administration Manager (Identified)
Blak & Bright is excited to be looking for an Administration Manager to ensure organisational systems and processes are functioning.
About Blak & Bright
Blak & Bright is Australia’s leading organisation dedicated to showcasing and elevating First Nations literary voices. Through partnerships with organisations across the country, our year-round programming includes workshops, panels and performances that create powerful and distinctive spaces for Blak conversations. Our flagship literary festival remains the only festival in the country dedicated exclusively to First Nations literature, writers and storytellers.
As a First Nations-led organisation, Blak & Bright is committed to the economic empowerment of Aboriginal and Torres Strait Islander writers and storytellers. We are guided by self-determination, cultural authority and the knowledge that how we work is as important as what we create.
About the Role
The Administration Manager is responsible for ensuring organisational systems, governance processes and internal operations are compliant and functioning effectively.
Working closely with the Artistic Director & CEO, the role oversees organisational administration, governance coordination, financial administration processes, reporting workflows and organisational recordkeeping. The position plays a central role in maintaining strong internal infrastructure, supporting regulatory and funding obligations, and ensuring organisational practices remain efficient and accountable, while being culturally safe.
As Blak & Bright is constitutionally a First Nations-led organisation, this is a designated role and is only open to Aboriginal and/or Torres Strait Islander applicants.
To apply, please attatch your cover letter (maximum one page) and resume with two referees, which together address the selection criteria to.
Key Responsibilities
Organisational Administration
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Manage the day-to-day administrative functions of the organisation
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Maintain organisational registers, contracts, policies and document control systems
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Ensure administrative procedures remain current and fit for purpose
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Coordinate organisational calendars, reporting schedules and key administrative timelines
Executive and Governance Support
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Provide high-level administrative coordination support to the Artistic Director & CEO
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Coordinate Board and subcommittee meetings including agenda preparation, papers, minutes and action tracking
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Maintain governance records and support compliance reporting and regulatory submissions
Financial Administration
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Work closely with the Finance Manager and Bookkeeper to oversee financial processes including invoicing, payroll documentation, accounts payable and receivable coordination and reconciliations
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Assist with budget tracking, preparation of financial reporting documentation and funding acquittal administration
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Maintain organised financial documentation aligned with audit and reporting requirements
Funding and Reporting Administration
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Coordinate administrative components of grant applications, funding agreements and reporting schedules
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Track reporting deadlines and ensure documentation is prepared and submitted on time
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Maintain accurate funding, contract and partnership records
Cross-team Coordination
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Provide administrative coordination and workflow support across organisational functions including programs, communications, literary development, partnerships and operations
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Support other staff members through administration, scheduling coordination, reporting documentation and internal process support
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Ensure internal project documentation, timelines and reporting requirements are centrally maintained, organised and accessible across the organisation
People and Workplace Administration
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Coordinate recruitment administration, contracts, onboarding documentation and staff record systems
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Maintain HR compliance documentation and organisational personnel files
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Support workplace administration, internal communications coordination and organisational logistics
Selection Criteria
Essential
Aboriginal and/or Torres Strait Islander heritage
Demonstrated experience in organisational administration, governance coordination or business administration within the arts, cultural or not-for-profit sectors
Strong administrative systems management capability with excellent organisational skills and attention to detail
Experience supporting financial administration processes including budgeting support, invoicing and financial reporting coordination
Experience coordinating governance processes, Board reporting or compliance documentation
Strong written and verbal communication skills
Ability to manage multiple priorities, meet deadlines and work both independently and collaboratively
Desirable
Experience working within First Nations arts, literary or cultural organisations
Familiarity with grant administration, funding reporting or contract management processes
Proficiency in cloud-based systems and Microsoft Office Suite
Contact Information
For more information, please contact Artistic Director & CEO, Bebe Oliver at [email protected] using the subject line: Administration Manager (Identified) enquiry via ArtsHub.
