Administration and Finance Coordinator

Part-time Admin & Finance role supporting community-focused NFP. Flexible work, competitive pay, and salary packaging benefits available.

Position Title Administration and Finance Coordinator

Employment Type Maximum fixed term part-time, 3.5 days per week (26.25 hours) 0.7FTE with option to increase to 4 days per week (30 hours) 0.8FTE as required. This is a maximum fixed term contract covering a period of parental leave.

Renumeration $68,250 – $78,000 pro rata plus superannuation, remuneration package will be commensurate with experience and qualifications.

Location Hybrid-flexibility to work from home and our offices in Coburg North and other locations as required. Programs and project activity is located across the northern suburbs.  

Contract duration Monday, 4 August 2025 – Monday, 4 May 2026 with possibility for extension.

About the role We are seeking a dedicated and experienced Administration and Finance Coordinator to support Outer Urban Projects’ core team by delivering efficient administrative, operational, and financial support. This role ensures the smooth functioning of daily operations and provides key assistance in financial management and reporting.

What you’ll be doing

• Supporting the Executive and Leadership team with administrative duties, including coordinating meetings, Board papers, and internal and external communication
• Ensuring smooth office operations, including IT support, vehicle coordination, and insurance maintenance
• Administering accounts payable/receivable, coordinating payroll, and maintaining accurate financial records
• Providing project, program, and event coordination support
• Assisting with contracts (DocuSign), workplace OH&S, and marketing activities

This role requires strong organisational skills and attention to detail, enabling effective support for the team’s goals.

What we’re looking for

• Minimum 2 years’ experience in an administrative or finance coordination role, preferably within the non-profit or arts/community services sector
• Strong organisational and time management skills with the ability to prioritise competing tasks
• Proficiency in using Microsoft Office suite and MYOB or equivalent accounting software
• Excellent communication and interpersonal skills to work collaboratively with the team
• Attention to detail and a problem-solving mindset
• Knowledge of basic accounting principles and procedures
• Demonstrated cultural competency and experience working with structurally marginalised communities is highly valued. Where direct experience is limited, applicants should be able to reflect on their skill gaps and outline practical steps they would take to build their cultural knowledge and understanding

What we offer

Outer Urban Projects is committed to providing a supportive and flexible work environment. This role offers a competitive remuneration package and NFP tax concessions (salary sacrifice), and the chance to be part of an organisation making a positive impact in the local community.

We offer salary packaging benefits that allow you to use up to $15,900 of your pay each FBT year for everyday expenses such as mortgage or rent repayments. You can also package an additional $2,650 for entertainment-related costs, including holiday accommodation and meals or dining out. This can reduce your taxable income and increase your take-home pay.

At the Board’s discretion and ongoing review, we currently offer:

• reduced daily hours based on a pro-rata 5-day week (working 7.5 hours per day including half hour lunch break)
• a paid Mental Health Day every 3 months
• 3 additional paid annual leave days over the December holiday break

About us

Outer Urban Projects, founded in 2012, is a vital player in the Australian community arts and cultural development and performing arts sectors. We have forged a dynamic intergenerational performing arts company that collaborates with emerging artists and their communities in the “hardcore” outer northern suburbs of Melbourne. We deliver an artistic program that is ambitious in reach. Our work reflects the complex face of contemporary Australia and challenges the architecture of access in the Australian arts industry.

Outer Urban Projects’ encourages a culture of respect for the enormous diversity of humanity-diversity of race, culture, class, religion, gender, sexuality, age and ability in all that we do.

Outer Urban Projects is a proud equal opportunity employer. We strongly welcome applications from people who are underrepresented in the arts, including young people, migrants, refugees, people from culturally and linguistically diverse (CALD) backgrounds, Australian and international First Nations peoples, those from low socioeconomic backgrounds, LGBTIQA+ communities, Deaf people, people who are blind or have low vision, and people with disability.

Application process

If you believe you’re the right fit for this role, please submit a short cover letter outlining your experience and how it relates to the key skills and responsibilities, along with a 1–2-page CV/resumé including two referees.

Applications close Friday, 18 July Email your application to our General Manager david[at]outerurbanprojects.org

Interviews will commence Tuesday, 22 July

Appointment will be made Friday, 25 July

Preferred start date Monday, 4 August