Executive Producer

Contemporary Asian Australian Performance is looking for a new Executive Producer!

Contemporary Asian Australian Performance (CAAP) is the only professional arts company dedicated to making exceptional contemporary Asian Australian work for all audiences. We engender greater cultural diversity in Australian performing arts by producing cross art form theatrical works of the highest quality, in partnership with major festivals and flagship companies. CAAP leads in developing, nurturing and championing Asian Australian artists to take their place on main stages nationally and internationally. CAAP is a resident company at Carriageworks in Sydney.   

CAAP began in the early 2000s as a group of artists, the Asian Australian Artists Association or 4A. As a collective, they made a splash and have changed the mainstages of Australia in the process. They formed the gallery that now sits in Haymarket as well as starting what became Performance 4A. In 2016, under the leadership of Annette Shun Wah, Performance 4A became Contemporary Asian Australian Performance and took up residence at Carriageworks. In 2022 Tessa Leong took the reigns as Artistic Director. Since then, CAAP has continued to create exceptional work led by Asian Australian voices like The Bridal Lament, Milestone and Story of Chi and nurture the next generation of artists and arts workers.  

Working alongside Tessa, the Executive Producer will take the company to new places, create new works and keep making change where it’s needed most. 

Summary of position     

Title: Executive Producer

Work type: Permanent, ongoing (0.8 FTE)

Location: CAAP, Based at Carriageworks, Wilson St Eveleigh NSW

Reports to: Artistic Director

Direct Reports: Administration and Digital Content Coordinator, Bookkeeper, casual contractors

Salary: $115,000 pro rata (0.8 FTE)

Superannuation: 12%

Leave Loading: 17.5%

The Executive Producer plays a vital role in the company, working closely with the Artistic Director on the implementation of the company’s artistic program, with overall responsibility for the daily operations and financial management of the company and staff.  

Tasks and responsibilities   

• Work with the Artistic Director and Board on the development and implementation of the company’s Strategic Plan and Business Plan, with performance measures and targets to improve the operations and performance of the organisation against Key Performance Indicators.   

• In conjunction with the Artistic Director, assist with planning, development and delivery of the artistic program.   

• Negotiate and manage contracts with artists, venues, festivals, presenters and funders nationally and internationally.   

• Develop annual budgets in partnership with the Artistic Director for approval by the Board.   

• Develop and implement systems to ensure an efficient, smooth- running workplace.   

• Ensure, with the Artistic Director, the legislative, statutory and employment requirements of the Company are met including timely financial, funding, service and organisational reporting requirements, including overseeing the annual audit process.   

• Ensure that a policy framework is in place and regularly reviewed to ensure that risk is effectively tracked and managed in consultation with the Artistic Director and the Audit and Risk Committee.   

• Supervise the external bookkeeper, administrative and production staff.   

• Maintain compliance and risk management across business operations and company productions, making improvements where possible.  

• Contribute to the company’s fundraising and philanthropy activities managed by the Fundraising Committee and maintain strategic partnerships.   

• Plan and implement the company’s marketing, publicity programs alongside the Artistic Director and other staff.  

• Identify funding opportunities in alignment with CAAP’s goals and lead the company’s funding application processes and acquittals, maintaining relationships with funding bodies.  

• Assist with the preparation of Board meetings including scheduling, preparation of reports, and support the Company Secretary to maintain appropriate records.  

• Attend Board Meetings.  

• Represent CAAP at industry forums and markets.   

• Other duties as reasonably requested by the Artistic Director.  

Skills and competencies     

• Experience at a senior level as a producer and manager working with an Artistic Director   

• Significant experience in managing creative projects within budget and to deadline.   

• Demonstrated experience in financial planning and management, IT, contracting, marketing, grant and proposal writing.   

• Experience in strategic planning, business development and project management.   

• Excellent organisational and communication skills, with excellent attention to detail.   

• Ability to work effectively in a dynamic environment as part of a team and independently and to lead, motivate and manage staff and contractors.   

• Highly developed interpersonal, verbal and written communication skills with demonstrated success in working with a diverse range of people.   

• Experience in negotiating with a variety of stakeholders including government, philanthropic foundations and industry peers.   

• Proficiency with Microsoft 365 and Xero.   

• Thorough understanding of board governance.   

• Knowledge of, and connections within the contemporary performing arts industry in Australia.   

HOW TO APPLY 

To apply for this role, please send a detailed CV, cover letter and at least two professional referees and your relationship to them. Please also provide your preferred date of commencement. 

Please provide a cover letter that expresses why you’re interested in the role, details your experience and previous roles that show proficiency in the skills and competencies above, and what you’ll bring to the Executive Producer role at CAAP.  

To learn more about the role please download the job package on our website: https://www.caap.org.au/about-us/positions-available/638-executive-producer