Job Details


Feb 9, 2024




$90,000 - $100,000

Closing Date

Mar 8, 2024

Museum and Art Gallery of the Northern Territory (MAGNT)

Exhibitions Coordinator

Job Title:   Exhibitions Coordinator Terms:        Full time, Ongoing Package:    $90,000 salary pa + 11% super Location:    Museum and Art Gallery of the Northern Territory, Darwin Responsible to:    Exhibitions Manager Closing date:    Midnight, Friday 8th March 2024

About MAGNT: The Museum and Art Gallery of the Northern Territory (MAGNT) is the Northern Territory’s premier cultural and scientific institution. It offers a dynamic and diverse arts, science, and cultural program to more than 300,000 visitors each year.

We are a museum and gallery known for our collections and expertise in Aboriginal cultures, natural sciences, histories, and arts across Northern and Central Australia and our neighbours to the north.

We connect people to the stories of the Northern Territory. Our collection drives curiosity, exploration, and partnerships. Our physical spaces are destinations loved by locals and a must-see for Territory visitors. Our digital connectivity expands the reach of our collection. Our guests tell their friends about their distinctive Territorian experience.

MAGNT has seven venues: MAGNT Darwin (Bullocky Point), the Defence of Darwin Experience, Fannie Bay Gaol, Lyons Cottage, the Museum of Central Australia (incorporating the Strehlow Research Centre), Megafauna Central and the Alcoota fossil site. A new Art Gallery opening in Darwin’s CBD in 2024/25 will add an eighth MAGNT site.

About the role: This role is a key member of the Exhibitions unit which is responsible for developing, project managing, delivering, and maintaining MAGNT’s in house and incoming touring exhibition program. Reporting to the Exhibitions Manager, the Exhibitions Coordinator is principally responsible for the delivery and coordination of the National Aboriginal and Torres Strait Islander Art Awards, through high level administrative and project management services. To ensure the successful delivery of the National Aboriginal and Torres Strait Islander Art Awards, the Exhibition Coordinator liaises with a range of internal and external stakeholders, particularly artists, art centres, sponsors, designers, conservators, collection managers, workshop technicians, external contractors, and external organisations.

Where possible this position will assist with other exhibition projects and elements of MAGNT’s diverse exhibition program, including providing support to the delivery of events and public programs that create a richer more engaging visitor experience.

Key Responsibilities:

  • Undertake a broad range of tasks relating to the development, administration, budgeting, scheduling, object handling and project management of MAGNT’s exhibition program including the National Aboriginal and Torres Strait Islander Art Awards.
  • Liaise with internal and external stakeholders including artists, art centres, sponsors, contractors, designers, conservators, collection managers and workshop technicians on matters directly related to the National Aboriginal and Torres Strait Islander Art Awards.
  • Coordinate the logistics related to loaned material including the documentation, receiving, unpacking, handling, packing, dispatching, and shipping of artworks and objects.
  • Collate exhibition content lists from application information, refine and verify details including artwork dimensions, material descriptions and artist information then disseminate information to team members, contractors and external stakeholders as required.
  • Coordinate the production of the National Aboriginal and Torres Strait Islander Art Awards publication in conjunction with internal team members.
  • Supervise a team of exhibition preparators and external contractors, during installations and de-installation of exhibitions, including monitoring and reporting on performance.
  • Coordinate the preparation of agreements and contracts. Manage and report on contractual agreements and risk mitigation with the team throughout project development and delivery.
  • Coordinate the development of risk assessments and risk management activities for exhibition projects including writing Job Safety Analysis in conjunction with team members.
  • Ensure a safe exhibition environment for staff, visitors, and stakeholders in MAGNT’s galleries and spaces. In addition, ensure that staff and contractors working on specific exhibitions receive safe work-site induction and training in emergency evacuation procedures.

Selection Criteria: Essential

  • Experience in a museum or art gallery with developed knowledge of current exhibition principles and practices.
  • Extensive experience in managing and delivering exhibitions involving multi-faceted elements such as publications, film production, virtual galleries, public programs, and events.
  • High level of communication, negotiation, and interpersonal skills at institutional, government and community levels, including the skill to prepare high quality documentation and respond to internal and external stakeholders.
  • Demonstrated ability to work effectively in a multi-disciplinary team environment, with strong organisational skills, able to self-manage workloads across concurrent projects and able to prioritise and complete tasks within scheduled timeframes.
  • Sound computer skills with an understanding of file sharing platforms and Microsoft Office Suite.
  • An ability to work effectively with people from diverse cultures and backgrounds and a broad understanding of cross-cultural issues.
  • An understanding and knowledge of Work Health Safety (WHS) practises to ensure WHS system compliance.
  • Desirable

  • Diploma or Degree in an arts or relevant discipline.
  • Experience in the receiving, unpacking, handling, and shipping of cultural, scientific, and historic material in a museum or art gallery environment.
  • Additional:

    • Some weekend and out of hours’ work may be required.
    • This role statement is intended to provide an overall view of the role but in addition to this document, the specifics of the role will be described in business work plans.
    • MAGNT is an Equal Opportunity Employer and values diversity in the workplace. Aboriginal and Torres Strait Island applicants are encouraged to apply.
    • MAGNT promotes flexible ways of working including part time. Applicants are encouraged to discuss the flexible working arrangements for this role.
    • Applicants must have full Australian work rights.
    • A valid Australian Drivers licence is required.
    • An NT Working with Children (Ochre) card is a requirement of the position.
    • Current Australian National Police Check is required prior to commencing the position.

    Further Information:

    • For further information, please visit our website at or,
    • Contact Wendy Wood, Exhibitions Manager at or 08 8999 8145.