Brown's Mart Theatre

Executive Officer

Browns Mart Theatre

Browns Mart Theatre is Darwin’s leading theatre company and located in a heritage building situated in Darwin’s State Square and Civic Square.  The Theatre is approaching its 50th anniversary.

Role Description

The Executive Officer is to provide leadership to ensure the delivery of the programs endorsed by the Board.

The Executive Officer will manage the financial, material and human resources required to undertake the successful delivery of the Programs.  The Executive Officer manages budgets and cashflow, manages the staff, and drives the development of corporate and funder relationships.

The Executive Officer oversees the company and receives direct reports from the Artistic Director, Venue Manager, Production Manager and Bookkeeper.  The Executive Officer shall foster collaboration and teamwork between staff and assists managers with the tasks required to deliver the Programs.

The Executive Officer holds key external relationships with government funders and agencies, corporate sponsors, partners, media, suppliers and the general public.

Key Responsibilities

Strategy & Policies

  • Implement and refine all company policies and procedures.
  • Implement and refine the Board-endorsed Business Plan 2021-25.
  • Ongoing strategic planning and implementation against performance indicators.

Financial Management

  • Prepare Board-endorsed annual budgets comprised of the combined operational and production budgets.
  • Monitor the production budgets and work with Artistic Director to keep productions within budget.
  • Implement and monitor budgets against cashflow.
  • Report any solvency concerns to the Board.
  • Identify additional income streams for Artists and the company.
  • Ensure the timely approval of payments of contracts.
  • Prepare and maintain Cashflow Forecast Statements on quarterly basis.
  • Assist with the preparation of Financial Statements.
  • Strategically and critically assess and manage the company’s short-term and long-term financial prospects.
  • Liaise with and assist the Company’s Auditor during audits.
  • Act as signatory to company bank accounts.
  • Consistently test and review finance systems to maintain integrity and create efficiencies

Staff Management

  • Authorise and approve the appointment of short-term, casual and contract staff in consultation with the Board.
  • Manage the day-to-day activities of permanent staff and endeavour to provide professional development opportunities upon request.
  • Provide annual performance reviews for permanent staff members.
  • Oversee the correct implementation of WHS practices.
  • Ensure the Incident Register is maintained and manage Workcover claims.
  • Stay informed of updates to Fair-Work and other industry award regulations and compliance obligations.

 External Engagement

  • Engage with local, Northern Territory Government and Commonwealth Government funders and agencies to ensure continued business development and diversification.
  • Engage with the organisers of the Darwin Festival and Fringe Festival in relation to the delivery of their programs as required.
  • Assist Artistic Director and Producers in engagement with government funders and grantors.
  • Develop strategies to further engage corporate sponsors, private donors and philanthropists.
  • Manage corporate communications in collaboration with the Board.
  • Act as media spokesperson for the organisation as required.

 

Program and Event Delivery

  • Identify, plan and manage the financial, material and human resources required to mount the programs endorsed by the Board.
  • Work with the Artistic Director to oversee the artistic and production development of the programs and act as the producer of the programs.
  • Implement the Risk Management Plan to manage issues or threats associated with event delivery and company’s operations.
  • Oversee the correct implementation of WHS practices at events.

 

Management of the Buildings, Bar and Tenant

  • Ensure compliance with the company’s obligations to the owner of the buildings in accordance with occupancy agreement.
  • Oversee proper preparation of the buildings in the event of a cyclone.
  • Oversee compliance with regulatory obligations for the operation of the bar and proper record keeping.Reporting and Accountability
  • Report regularly to the Board.
  • Assist the Chair with preparation of Agenda and Board Papers for meetings.
  • Maintain the company’s regulatory compliance with ASIC, ACNC, ROCO and ATO.
  • Ensure the company maintains appropriate insurance coverage for its operations and Program.
  • Assist in the completion of the annual independent external audit.
  • Assist with the preparation of company’s Annual Report for ACNC and funders.
  • Remain informed on Northern Territory and Federal laws regarding not-for-profit regulatory requirements and operations.
  • Oversee the execution of local, Northern Territory and Federal government grants to ensure deliveries are met and acquittals submitted on time.
  • To lead and shape marketing and public relations.
  • Other duties as directed by the Chair and the Board.

Selection Criteria

  • Relevant tertiary qualifications and/or a minimum of five years’ experience leading a small to medium-sized organisation, or similar experience in event management, financial management programming and administration.
  • Experience developing operational budgets, monitoring cash flow against budget and producing high-level financial and operation reports.
  • Experience developing and implementing strategies, policies and procedures.
  • Experience in not-for-profit regulatory compliance and WHS desirable.
  • Strong organisational skills and project management skills with an ability to work in a systematic way to prioritise workload and provide direction to others.
  • Strong interpersonal and communication skills.
  • Experience in the not-for-profit sector and specifically in the arts desirable.
  • Criminal History Search required for Liquor Licence.

For more information visit the website

Listed
Employer
Brown's Mart Theatre (opens in new window)
Opportunity Type
Full Time
Category
CEO & General Management
Location

Darwin

Pay information
$80,000 - $100,000
Salary
Commensurate with experience
Closing Date

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Position
Brown's Mart Theatre
Executive Officer
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