Job Details

Listed

May 10, 2024

Location

Melbourne

Salary

<$40,000

Closing Date

May 24, 2024

Res Artis: worldwide network of arts residencies

Communication Coordinator

Role: Communications Coordinator at Res Artis: worldwide network of arts residencies

Post: 3 days per week

 

Workdays: Thursday/Friday/and one other day to coincide with existing staff hours.Work outside of normal business hours is required from time to time due to international time differences and key events.

 

Place of work: In person at Res Artis office and project space, Collingwood (Wurundjeri Country) VIC Australia

 

Remuneration: AUD$34,000 – $36,000 gross @ 3 days per week per annum dependent on experience + compulsory superannuation rate under the Superannuation Guarantee (currently 11%)

 

Probationary period:

6 months

Reports to:

Executive Director: Eliza Dawson eliza@resartis.org

Application process & Deadline:

 

Res Artis is an equal opportunity employer and proudly promotes diversity and equality in the arts. We encourage applicants of all diversities including Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, LGBTQIA+ communities, and people with a disability.

 

To apply, please send the following information via email to eliza@resartis.org by COB AEST Friday 24th May:

– 1 page Cover letter stating your interest in the role

– CV

– Formal application that addresses the Selection Criteria 

Shortlisted applicants will be interviewed by a small panel preferably in- person in the first week of June.

Start date ASAP to enable in-person handover. NB. Applications that provide the application requirements above will not be considered.

About Res Artis:

In 2023 Res Artis celebrated our 30th anniversary. We are a network of arts residency centres from around the globe. Our network comprises over 650+ members in over 80 countries. Our global headquarters is based in Melbourne, Australia. We are the world-wide professional body for the field, ensuring sustainability and growth by providing capacity building tools for our members through face-to-face meetings and digital platforms. We aim to support and connect residencies, develop and expand networks, engage and advocate the importance of residencies in today’s society, and provide recommendations towards international cultural mobility research and policy. http://www.resartis.org/en/

Our mission is to:

• Enable sustainability by providing tools for professional development

• Respect the regional, cultural and structural diversity of the artist residency field

through adherence to our core values

• Actively engage with and be responsive to members’ needs and changes in the field

• Ensure transparency through clear communication with members, the cultural sector and wider public

• Connect and promote members through face to face meetings and the use of digital platform

In pursuit of our mission the Res Artis Board, Staff and Membership actively adhere to the following shared Values:

Professionalism:

We are committed to continuous professional development and enhancement of knowledge and skills. We listen to each other and are responsive to artists’ needs and changes in the field.

Diversity:

We value regional, cultural and structural differences by respecting individuality.

Transparency:

We believe in the value of clear, accurate and proactive communication between Res Artis, our member organisations and visiting artists.

Sustainability:

We strive to improve the resources available to enable the longevity of Res Artis, our members and the artist residency field.

Position Summary:

The position of Communications Coordinator is a role focused on the growth and development of Res Artis by way of communications, administrative support and program coordination. This role assists in the development and delivery of our Communications Strategy. It ensures that Res Artis communication outputs align with our mission and shared Values (see above). Fundamental communication tasks include publishing public and member e-newsletters; website maintenance and improvements; audience growth and development; and use of social media and other innovative communication platforms and programming to streamline our work methods and promote, engage and activate members. Design work is also required, subject to the recipient’s skills and interests. The Communications Coordinator is responsible for developing content for internal use (ie. reports, data, presentations etc.) and external publication (ie. reports, recorded and edited videos, publications, corporate material etc.) This position intersects with all staff and areas of Res Artis, and in particular, requires close collaboration with the Res Artis Membership Coordinator. The recipient will also be involved in general Res Artis programming and events including conferences (our next conference is scheduled for 6-9 September in Taipei: https://resartis.org/taipei-2024/), research, digital and in-person events at our project space in Collingwood, Victoria. The tasks and ways to interact with our organisation are limitless, and this role will be tailored to the successful candidate’s prior experience and desire to learn new skills and knowledge. This will ensure a mutually beneficial experience for both parties. It is a fantastic opportunity to deep-dive into the arts and cultural sector within an international context.

Role Complexity:

Res Artis operates as a non-profit organisation registered as an Australian entity. We are governed by the volunteer efforts of our Board and two other part-time staff members. Profiles of Board and Staff can be viewed on our website: http://www.resartis.org/en/about/about_res_artis/board__staff/ The Communications Coordinator will report to the Executive Director and will work closely alongside the Membership Coordinator. We are a small but hard-working, passionate and nimble team that is excited by international engagement and cross-cultural understanding. An annual performance development plan will be set ahead of each year; and reviewed at the end of the year with the Executive Director.

Key Attributes:

The Communications Coordinator will demonstrate the following Key Attributes across the areas of communication, administration and programming:

COMMUNICATION

Planning Work with the Executive Director to plan and initiate a Communications Plan that is reviewed each year and aligns with the Res Artis Strategic Plan.

Promotion of Res Artis Members

Provide timely and clear communication with members regarding their representation on the Res Artis website and social media channels. This includes ensuring member profiles are as accurate as possible; editing and publishing upcoming deadlines and news items, and promoting our diverse membership across social media. Create content to showcase the diverse programs of our Members and like-minded partner organisations.

Promotion and Innovation of the Res Artis brand

Develop and deliver streamlined, innovative and diverse communication concerning the Res Artis brand and our associated activities (eg. conferences, fee-for-service initiatives, partnerships, etc.) across online, and in-print platforms. Ensure all communications are consistent with the Res Artis mission, vision and values. Research and pilot new communications tools that help Res Artis achieve our objectives.

Website Maintenance and growth

Act as the main website editor to ensure quick and effective website changes. Work with the Executive Director and web technicians to develop a ‘road map’ for new features to be implemented based on current trends and audience need, subject to finances.

Public Relations

Promote the Res Artis brand and our activities in accordance with our mission, vision and values in-person at external events and outreach opportunities. Develop and initiate media packs, media releases and media relationships to foster external coverage of Res Artis activities.

Advertising Strategy

Develop, evaluate and update an ongoing fee-for-service Advertising Strategy that provides additional revenue for Res Artis and diversifies our audiences.

Analyse data, reach and trends

Produce and publish surveys for members and stakeholders. Use online tools to analyse communications reach, data and trends to diversify audiences and inform programming and strategic direction.

ADMINISTRATION

General Administration Manage general administrative as required, phone and email enquiries.

Assistance to the Executive Director

Provide administrative assistance to the Res Artis Executive Director as required eg. editing, support material for grant applications, research and reporting or towards key events such as conferences, digital or in-person events.

Member administration

Assist in member administration during staff leave or peak periods.

PROGRAMMING

Project Space

Work with the Res Artis team of staff to provide programming, administrative and logistical needs for the coordination of events in the Res Artis Project Space.

Assistance to the Executive Director

Provide administrative assistance to the Res Artis Executive Director as required eg. editing, support material for grant applications, research and reporting or towards key events such as conferences, digital or in-person events.

Conferences, talks, events and special initiatives

Assist in the development of online and offline Res Artis annual conferences, talks and events.

Selection Criteria

Essential

1. Formal tertiary qualification in communications/marketing/promotion or

demonstrated equivalent professional experience

2. Strong administration and organisational skills, with the capacity to work both

independently and as part of a team. An ability to work with autonomy, discretion,

and confidentiality.

3. Highly developed interpersonal, written and verbal English language communication

skills and the ability to effectively provide information to a range of different people

across different regions and liaise with diverse stakeholders.

4. Strong technical skills in various online communication platforms (Mail Chimp,

WordPress, Instagram, Facebook, Twitter, LinkedIn, Google Analytics, Microsoft

Office, Momentive – formerly SurveyMonkey, Buffer etc.)

5. Ability to represent the organisation to effectively promote the Res Artis mission and

uphold our vision and values.

6. Versatility, flexibility, enthusiasm and a high level of self-motivation and initiative.

Ability to problem-solve, think laterally and exercise judgement.

 

Desirable

1. Proficiency in a language other than English

2. Interest in international/arts/culture (no prior experience required)

3. Design skills

 

Duty of Loyalty

Res Artis staff are privy to sensitive data regarding Res Artis and our members. As such, all Staff, Board Members and Interns adhere to a Duty of Loyalty that requires their commitment during and after their tenure:

• Confidentiality: Board and Staff Members and Interns shall not divulge any confidential information or knowledge pertaining to the operations of Res Artis or our members

• Conflicts of interest: Board and Staff Members and Interns shall not divulge, nor appropriate for their own use or use of others in competition with Res Artis or our members. Board and Staff Members and Interns are obligated to disclose any perceived conflicts of interest to the Executive Director.

• Personal or Financial Gain: Board and Staff Members and Interns must avoid entering into any arrangement that might benefit their private interests or could result in possible excess benefits, transactions or projects without the involvement or prior knowledge of Res Artis.

Board Members are obligated to disclose any perceived personal or financial gain, material or immaterial compensation to the Executive Director.

APPLICATION PROCESS

For a full Position Description and instructions to apply: https://resartis.org/work-with-us/

Enquires: eliza@resartis.org